As the owner of a bookkeeping business I was able to organize 3+ years of bookkeeping for over 10 businesses. My philosophy is to restore spirit to business in all companies I work with.
As the Office Manager for Cinepro Theatre Products I designed and implemented a FileMaker Pro database system for tracking shipment schedules, inventory and repairs.
Developed a major cost control program for Perception TV, which cut overhead by 15%.
At Projection Presentation Technology I was honored for being the most successful Office Manager of the San Francisco branch in 10 years. Designed a purchase order and accounts payable program utilizing Excel, reducing turnover of payables from 90 to 30 days.
Professional web and graphic designer during my spare time including work with: www.atlasbaycity.com, Pasta Pomodoro, Cherin’s Appliance, Club Nickie’s, etc.
“...she has re-organized this office to the point that we have been able to double the size of our practice. This is largely due to MacRae’s business sense in advertising and marketing the business. She has also been a great asset in finding the most efficient ways of handling the office finances…” John Deroy, D.C. Chiropractor
“...I would like to commend you for your excellent work in designing and implementing the automated PO, Voucher, Cross Rental Log Program. Our Accounts Payable system has never been in such good shape. It makes me feel good to know that we have such a capable person in such a key position.” John Brennan Branch Manager Projection Presentation Technology
“...she was hired to organize and update our MYOB accounting program. Throughout her employment here at Cinepro she has shown an excellent aptitude for creative organization and excellent administrative ability. She has a keen eye for detail and polite but strong customer service etiquette.” Eric Abraham Owner/CEO
“MacRae has been working with our company on and off part-time for over 7 years now and mainly I have been impressed by her ability to learn quickly. I believe she learns quickly because of her organizational skills that keep our office running efficiently. She was promoted to Supervisor of 2 administrative employees after 2 years” Donna Bogdanov Accountant/Owner
MacRae brings 25 years of Office Management and Bookkeeping experience to the Portland area. I am dedicated to helping businesses grow through organization and smart bookkeeping.
Oversee cash flow: deposit incoming cash to numerous income accounts, ensure payables are allocated correctly, generate checks and reconcile bank statements. Accounts management: transfer funds to ensure solvency, maximize interest income and maintain legal obligations such as restricted funds and fund endowment as directed. Send monthly invoices and statements to underwriters, and advertisers. Post transactions to appropriate accounts which would include expense allocations to different departments. Administer employee benefit program including 401k, health, dental/life/disability, and State Continuation. Meet with new employees to setup employee files. Process timesheets and complete payroll. Produce monthly financial statements to include-monthly balance sheet and P&L vs. budget for presentation to the Finance Committee and the staff. Month-end procedures including bank reconciliation, pre-paid expenses, and payroll accruals. Assist Station Manager in preparation of annual budget, including creating and following a detailed budgeting timeline for the year and facilitating staff and finance committee input. Supervises a staff of 2 employees. Accomplishments: Created a training program for interns and volunteers focusing on AP/AR, assist with resume creation, and job placement. Created an event’s committee for a small art walk, and a major event at the new Jupiter Next hotel wherein we made our goals.
Responsible for approving expenses, maintaining the AP filing system and check disbursement. Prepared client invoices on a timely basis, oversaw AR collections and reviewed staging contracts. Prepared monthly bank reconciliations, financial reporting and month-end closing. Produced timely and accurate company budget analysis for 2 divisions in NY and SF. Interface with real estate agents, designers and vendors. Created a new automated time keeping program for the crew to track hours in-house or remotely. Oversaw office equipment, answered phones and met with real estate agents and vendors. Managed the furniture store including opening, closing and custom catalog sales. Accomplishments: Assisted in the planning and design of our major yearly warehouse sale and # 1 in sales. Designed several high-end full-color magazine ads.
Maintained current and accurate records of all advertising and donor income for this large non-profit organization. Reviewed all of the credit card and cash deposits for accuracy made by the ticket booth at Union Square. Generated invoices and follow up collections for the classified, display, email, and web advertising departments. Kept track of all company membership invoices and payments in separate QuickBooks files. Accounts payable included tracking expenses by grant and over 30 different classifications. Responsible for monthly general journal entries in QuickBooks.
Setup QuickBooks including setting up the Chart of Accounts, invoice items, inventory and payroll. Provided a thorough review and cleanup of all data. Responsible for monthly bank and credit card reconciliation and for preparing financial reports. Generated 1099's and W-2's. Assisted Accountants on tax return preparation. Responsible for union payroll including tracking employee’s time by job, reporting hours to the city and fringe benefits to the Labor Union. Invoices were generated on a monthly basis and computed by the percentage of job completed. Trained staff in QuickBooks, Excel, Word and Outlook.
QuarkXPress, Photoshop, HTML and Mac troubleshooting - Independent Computer Studies
Advanced PowerPoint - New Horizons Computer School
Seminars in effective management, sales and legal billing practices - Ross Seminars and S.F. Chamber of Commerce